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  • Photo guidelines

    Updated Aug. 4, 2015
    Anoka-Hennepin staff, volunteers, representatives of the news media and others occasionally photograph, audiotape or videotape students in the schools. The photos, audiotape and videotape may be used in newsletters, newspapers, activity programs, yearbooks, brochures, on television, in educational videotapes, on webpages, in podcast episodes, and other appropriate uses.

    Parents/guardians may choose to limit the use of their child's photo. When a child enrolls in an Anoka-Hennepin School, parent/guardian(s) will be asked to select one of the following options:
    • No restriction: A child's photo will be taken and/or a child may be videotaped or audiotaped for all purposes as described in paragraph one above.
    • Partial restriction: A child’s portrait/photo will be taken by the contracted school portrait photographer but used only for internal school identification records and in the school yearbook (as an individual portrait or as part of a traditional class photo/group photo taken by our school photo vendor).
    • Full restriction: A child’s portrait/photo will be taken by the contracted school portrait photographer but used only for internal school identification records; it will not be used in the school yearbook or as part of a traditional class photo/group photo.


    The parents’/guardians’ choices will be recorded in the child’s records. If parents wish to restrict their child's name, they must make a request in writing as described in the student records policy. Parents/guardians may change their photo option choice at any time by completing a new photo option form, which is available from their school.

    Please note: Although the school will take reasonable steps to prevent students with full or partial restrictions from being photographed, except for portrait photos taken by the contracted school portrait photographer, the school cannot guarantee that a student will not be photographed/videotaped as part of a large group, such as participating in a school assembly, walking through a school hallway, and other situations where there are large numbers of students.

    Parents taking photos: We do not restrict parents from taking photos during events such as track and field, class plays, etc. We do not attempt to ensure they aren’t taking photos of students who don’t have photo releases.

    Guidelines for e-news, web and social media

    Updated May 13, 2013

    The Anoka-Hennepin School District disseminates information to staff and community electronically via the:
    • In the Know e-newsletter (ITK).
    • Backpack Online e-newsletter (BPO).
    • School and Program Events Calendar (which is repeated/pushed to e-news, social media and web).
    • Announcements of workshops, classes, events, etc., will be included in district e-news, social media & web if they are sponsored or co-sponsored by the district or a school within the district, or by a consortium to which the district belongs (TIES and North Suburban Integration School Districts). 
    • Announcements by non-district or non-school organizations may be included if they have written endorsement by an appropriate district administrator.
    • Announcements of fundraisers will be included only if they benefit a school, the school district or the Anoka-Hennepin Educational Foundation, or if they benefit a current staff member or his or her spouse and/or children. 


    All requests for distribution of materials to staff on school property (i.e., paper copies of a brochure sent to teachers' mail boxes in staff lounges) or students on school property should be sent to Community Education.

    Requests to promote potential school-based activities, lyceums, student competitions, etc. should be sent directly to the director of elementary curriculum or director of secondary curriculum to determine if they meet student or staff needs. Requests to promote parent education programs should be sent to the parent involvement coordinator to determine if they meet parent needs. Requests to promote events involving Continuing Education Units (CEUs), should be sent to the Continuing Education Committee to see if they meet district CEU standards.
    Requests to promote products or services (graduate classes, staff discounts, etc.) via electronic dissemination or paper distribution of materials on school property will not be permitted as the distribution of materials that promote commercial sales of services or products to staff or students is generally prohibited by the district's advertising policy and guidelines (905.0 and 905.0G).

    In accordance with the Distribution of Materials on School Property by Non-School Persons policy, in the event that permission to distribute materials is denied, the individual who made the request may seek reconsideration of the decision by the superintendent. The request for reconsideration must be in writing and explain why distribution is desirable and in the interest of district staff.
    All requests for electronic dissemination via ITK, BPO or the School and Program Events Calendar should be sent to the Communication and Public Relations department. The department will review submissions on a case-by-case basis and notify the submitter within 10 business days (usually sooner) of approval or denial.