School Board Email Protocol

Anoka-Hennepin School Board Email Protocol 

Purpose
The board encourages community members to provide information and concerns directly to the School Board. Community members may communicate through ‘Delegation and Petitions’ at regular School Board meetings or through ‘Contact the School Board’ form via the school district website.

The School Board email protocol is intended to serve as a supplement to School Board policy regarding public participation in school board meetings in order to define roles and responsibilities regarding particular types of communication.

School Board interests

• Ensure timely acknowledgement of receipt
• Avoid delayed action in case of emergency
• Ensure timely response
• Provide clarity on who is copied on emails to the school board; what timeframe is reasonable to expect a response; who to contact in case of emergency
• Effective use of staff time; effective use of available technology
• Adherence to data privacy requirements and open meeting law requirements

“Contact the School Board” form update
Anoka-Hennepin Schools uses google forms extensively to coordinate communications throughout the organization. A greeting message on the form and auto-response message will set expectations regarding a timeline for a response and redirect those who need an urgent response to other resources.
Contact School Board Form