Each invitiation to bid is posted on our website and can be found under the section titled "Current Solicitations". 

All formal bids and proposals must be signed by an authorized employee of the submitting company; and must be received, in a sealed envelope, by Purchasing at the following location prior to the due date and time noted on the bid or proposal:

Anoka-Hennepin School District
Educational Service Center
Attn: Tiffany Audette, Purchasing Manager
2727 North Ferry Street, Entrance 1
Anoka, MN 55303

The district will not accept faxed, emailed or late bids or proposals.

For formal bids, vendors are welcome to attend the bid opening. All bids will be publicly opened and read aloud. The final bid tabulation is available upon request. All bids received after the time stated will not be considered. The bidder assumes the risk of any delay in the mail or on the handling of mail by employees of the school district. 

In the event of any conflict between this posting and the terms and conditions of the solicitation document(s), the terms and conditions of the solicitation document(s) shall apply.

Building closure

In the event of a unforeseen closure at the Anoka-Hennepin School District site, that is designated in the solicitation for the receipt and opening of bids and/or proposals, at the date and time of the scheduled opening, the Procurement Department postpones the receipt and opening of bids and/or proposals as scheduled. The due date and time, specified for the receipt of bids and/or proposals is deemed to be extended, to the same time of day specified in the solicitation and on the first subsequent operational business day, unless otherwise amended prior to the due date and time.

• Bids
• Proposals
• Quotations
• Request for Information

All questions pertaining to bid specifications must be presented in writing to PurchQuotes@ahschools.us by the date and time indicated in the solicitiation documents. This ensures that all questions can be addressed in a fair and transparent manner with all answers provided to interested bidders.

Substitutions

The use of approved manufacturer, brand and/or catalog description in specifying any item does not restrict vendors to that manufacturer, brand or catalog description identification. This is used simply to indicate the character, quality, or performance equivalence of the commodity desired, and the commodity on which bids are submitted must be of such character, quality, or equivalence that it will serve the purpose for which it is to be used equally well as that specified, and be acceptable to the using department. 

All substitution requests must be submitted during the question period indicated on the solicitation for review. A complete description of the proposed substitution including packing and shipping quantities and color samples for the manufacturer which it is to be substituted must be included in the substitution requests. All subsitutions must meet or exceed the specifications.

Prior to shipping goods or providing services, the awarded Vendor(s) will receive a Purchase Order or will be required to execute some other form of a formal Contract.

Goods shipped or services performed prior to a District issued Purchase Order or an executed (fully signed) Contract will be considered a donation.

Questions and/or determination inquiries

THE FOLLOWING PROVISIONS WILL BE MADE PART OF THE PURCHASE ORDER CONTRACT, AND VENDOR BY ACCEPTANCE OF AN ORDER AGREES THERETO: 

• The District will not be liable for goods furnished without a valid purchase order signed by the Purchasing Manager.
• Detailed invoices must be mailed directly to the Purchasing Department at the Educational Service Center, 2727 North Ferry Street, Anoka, Minnesota, 55303 or emailed to PurchAP@ahschools.us.
• All correspondence, including but not limited to: shipping labels, invoices, and packing lists must clearly indicate the purchase order number.
• No alternation of any of the terms, conditions, delivery, price, quantities, or specifications of this order will be effective without prior written consent of the Purchasing department – or a revised purchase order.
• Attached lists of materials, specifications, or drawings shall form part of this purchase order where references is made thereto.
• Discount period begins upon receipt of invoice, date product is received, or date any applicable discrepancy is resolved, whichever is later. Non-discountable invoices will be paid thirty five (35) days after receipt of invoice, completed delivery of the goods or services or the satisfactory installation, assembly or specified portion thereof, or the receipt of the invoice for the delivery of the goods or services, whichever is later (MN Statute 471.425).
• Vendor must supply right to know information appropriate to this order for OSHA compliance and that any shipment of hazardous materials shall comply with all federal and state regulations and be accompanied by a current material safety data sheet (MSDS).
• The District is exempt from Minnesota State sales tax. Exemption certificate will be furnished upon request.
• By accepting this purchase order you comply that you are neither suspended nor debarred from doing business with the Federal Government.
• If the vendor is unable to fulfill the purchase order under the terms and conditions of this purchase order, the District reserves the right to cancel the order in part or whole and purchase the merchandise on the open market.
• All items and services provided by the vendor must comply in quality, type of materials and methods of manufacture with all applicable local, state and federal laws pertaining thereof.
• All products delivered will be in class "A" quality, with a 100% satisfaction guarantee. The District will not be responsible for any costs related to the delivery of unacceptable or defective items. Should the merchandise be delivered in an unacceptable condition, the District requires the Vendor to provide a return authorization and replacement for the merchandise, in a timely manner.
• The Vendor warrants that the merchandise will conform to the District's description and any applicable specifications shall be of good merchantable quality, free from any defects and fit for the known purpose for which it is sold. This warranty is in addition to any standard warranty or service guarantee given by the Vendor to the District or any warranty provided by law.
• All merchandise shall be delivered to the District warehouse (unless otherwise indicated on the Purchase Order), during business hours, 7:00 a.m. to 2:00 p.m. Local Time, Monday through Friday, excluding District holidays. Merchandise delivered in packages, cartons or crates are accepted only with the guarantee that upon the removal from such packaging, they are found in first class condition without any defect or they must be removed and replaced without additional charge to the District.
• The vendor agrees to indemnify the District and hold it harmless from and against all liability, loss and expense (including legal fees) for all damages and/or bodily injuries (including death) resulting from the actions, errors, omissions or negligence of the Seller, its directors, officers, employees, agents, contractors or subcontractors, including, but not limited to, any defect in material, any defect in services, workmanship, design of any goods furnished, patent and/or copyright infringements or violations, and/or failure to follow or abide by any and all governing laws, ordinances, codes and regulations.
• Non-appropriation, the District reasonably believes that budgeted funds will be obtained sufficient to make all payments. Continuation of any agreements beyond June 30th of any year is contingent upon appropriation of budgeted funds for payment of that contract.  In the event that adequate funds are not so appropriated, the District shall notify the vendor as soon as possible prior to the necessary cancellation and no penalty in any form shall be levied against the District because cancellation of any part or all of the equipment required by failure of appropriation.

July 27, 2021

Quotations will be received at the Purchasing Department of Anoka-Hennepin School District, 2727 North Ferry Street, Entrance #1, Anoka, MN, 55303 until 2:00 p.m. LT on Thursday, June 20, 2023, for Armored Car Services in accordance with the specifications included in this document.

The quotation must be signed by an officer or other employee authorized to submit the quotation. Proof of authority of the person submitting the quotation must be made available upon request from the District.

 Acceptable delivery methods are listed below:

      US Postal Service                                
      FedEx, Courier, UPS                          
      Personally hand delivered
      Email to purchquotes@ahschools.us

Quotations are due on Thursday, June 20 2023 at 2:00 p.m. local time. From the time the response is submitted until a contract is in place, each response is considered a working document and, as such, will be kept confidential.

In the event of an unforeseen closure at the Anoka-Hennepin School District site, that is designated in the solicitation for the receipt and opening of bids and/or proposals, at the date and time of the scheduled opening, the Procurement Department postpones the receipt and opening of bids and/or proposals as scheduled. The due date and time, specified for the receipt of bids and/or proposals is deemed to be extended to the same time of day specified in the solicitation and on the first subsequent operational business day, unless otherwise amended prior to the due date and time.

Inquiries Regarding Quote

All inquiries concerning this RFQ must be submitted via email to PurchQuotes@ahschools.us by 4:00 p.m. on Thursday, June 8, 2023. The District will not be responsible for, nor honor any claims resulting from, or alleged to be the result of misunderstanding by the Vendor.  No phone or in person inquiries will be accepted.  It is the Vendor’s responsibility to bring all discrepancies, ambiguities, omissions, or matters that need clarification to the District’s attention. Responses to inquiries will be emailed to Vendors by 4:00 p.m. on Monday, June 12, 2023.

23069Q Quote Document

#24002Q - Type III Pupil Transportation Services

Quotes will be received at the Purchasing Department of Anoka-Hennepin School District, 2727 North Ferry Street, Anoka, MN, 55303 until 2:00 p.m. LT on Wednesday, June 28, 2023, to provide School Pupil Transportation Services - Type III Vehicles in accordance with the specifications.

The quotation must be signed by an officer or other employee authorized to submit the quotation. Proof of authority of the person submitting the quotation must be made available upon request from the District.

 Acceptable delivery methods are listed below:

      US Postal Service                                
      FedEx, Courier, UPS                          
      Personally hand delivered

Quotations are due by 2:00 p.m. LT on Wednesday, June 28, 2023. From the time the response is submitted until a contract is in place, each response is considered a working document and, as such, will be kept confidential.

Quotes will be opened and read on Wednesday, June 28, 2023, at 2:00 p.m. local time.  Quotes will be opened and read aloud immediately after the specified time of closure for the bidding period. This will be conducted live through the use of the Google meeting platform. Those interested in attending the quote opening, may do so virtually utilizing the link provided below or calling in.

Google Meet joining info: Video call link:

Video call link: https://meet.google.com/qpp-vxia-zqs

Or dial: ‪(US) +1 409-422-5294 PIN: ‪199 049 309#

In the event of an unforeseen closure at the Anoka-Hennepin School District site, that is designated in the solicitation for the receipt and opening of bids and/or proposals, at the date and time of the scheduled opening, the Procurement Department postpones the receipt and opening of bids and/or proposals as scheduled. The due date and time, specified for the receipt of bids and/or proposals is deemed to be extended to the same time of day specified in the solicitation and on the first subsequent operational business day, unless otherwise amended prior to the due date and time.

A Pre-Quote meeting will be held on June 13, 2023, at 2:00 p.m. local time, at 2727 North Ferry Street Anoka, MN 55303, Room 111. Vendors are strongly encouraged to attend.

Inquiries Regarding Quote

All inquiries concerning this RFQ must be submitted via email to PurchQuotes@ahschools.us by 4:00 p.m. on Wednesday, June 14, 2023. Please enter “24002Q Questions” in the subject line of your email. The District will not be responsible for, nor honor any claims resulting from, or alleged to be the result of misunderstanding by the Vendor.  No phone or in-person inquiries will be accepted.  It is the Vendor’s responsibility to bring all discrepancies, ambiguities, omissions, or matters that need clarification to the District’s attention. Responses to inquiries will be emailed to Vendors by 4:00 p.m. on Thursday, June 15, 2023.

Quotations will be received at the Purchasing Department of Anoka-Hennepin School District, 2727 North Ferry Street, Entrance #1, Anoka, MN, 55303 until 2:00 p.m. LT on Thursday, June 8, 2023, for Glass Replacement Services in accordance with the specifications included in this document.

The quotation must be signed by an officer or other employee authorized to submit the quotation. Proof of authority of the person submitting the quotation must be made available upon request from the District.

 Acceptable delivery methods are listed below:

      US Postal Service                                
      FedEx, Courier, UPS                          
      Personally hand delivered
      Email to purchquotes@ahschools.us

Quotations are due on Thursday, June 8, 2023 at 2:00 p.m. local time. From the time the response is submitted until a contract is in place, each response is considered a working document and, as such, will be kept confidential.

In the event of an unforeseen closure at the Anoka-Hennepin School District site, that is designated in the solicitation for the receipt and opening of bids and/or proposals, at the date and time of the scheduled opening, the Procurement Department postpones the receipt and opening of bids and/or proposals as scheduled. The due date and time, specified for the receipt of bids and/or proposals is deemed to be extended to the same time of day specified in the solicitation and on the first subsequent operational business day, unless otherwise amended prior to the due date and time.

Inquiries Regarding Quote

All inquiries concerning this RFQ must be submitted via email to PurchQuotes@ahschools.us by 4:00 p.m. on Thursday, May 25, 2023. The District will not be responsible for, nor honor any claims resulting from, or alleged to be the result of misunderstanding by the Vendor.  No phone or in person inquiries will be accepted.  It is the Vendor’s responsibility to bring all discrepancies, ambiguities, omissions, or matters that need clarification to the District’s attention. Responses to inquiries will be emailed to Vendors by 4:00 p.m. on Thursday, June 1, 2023.

23073Q Document

Addendum 1

Quotations will be received at the Purchasing Department of Anoka-Hennepin School District, 2727 North Ferry Street, Entrance #1, Anoka, MN, 55303 until 10:00 a.m. LT on Tuesday, June 6, 2023, for Secondary Musical Instruments in accordance with the specifications included in this document.

The quotation must be signed by an officer or other employee authorized to submit the quotation. Proof of authority of the person submitting the quotation must be made available upon request from the District.

 Acceptable delivery methods are listed below:

      US Postal Service                                
      FedEx, Courier, UPS                          
      Personally hand delivered
      Email to purchquotes@ahschools.us

Quotations are due on Tuesday, June 6, 2023 at 10:00 a.m. local time. From the time the response is submitted until a contract is in place, each response is considered a working document and, as such, will be kept confidential.

In the event of an unforeseen closure at the Anoka-Hennepin School District site, that is designated in the solicitation for the receipt and opening of bids and/or proposals, at the date and time of the scheduled opening, the Procurement Department postpones the receipt and opening of bids and/or proposals as scheduled. The due date and time, specified for the receipt of bids and/or proposals is deemed to be extended to the same time of day specified in the solicitation and on the first subsequent operational business day, unless otherwise amended prior to the due date and time.

23071Q-Secondary Musical Instruments
23071Q - Addendum and Revised RFQ Document

ANOKA-HENNEPIN SCHOOLS

Request for Bid #23068B

Bids due by 11:00 a.m. Local Time on Thursday, June 22, 2023

By order of the School Board of Anoka Hennepin Schools, sealed Bids for Furnish and Deliver Milk Products

will be received in accordance with the specifications prepared by the Anoka-Hennepin School District until 11:00 a.m. (LT) on Thursday, June 22, 2023, at the District Purchasing Office, 2727 North Ferry Street, Anoka, MN 55303. All Bids are to be sealed and addressed to the attention of Tiffany Audette, Director of Purchasing. Bids must be labeled with the name of Vendor, bid number 23068B and a notation “Bid Enclosed”.

The following project dates have been established:  Request for Bid to be issued on Thursday, June 1, 2023.

All inquiries concerning this bid must be submitted by email to PurchQuotes@ahschools.us, referencing 23068B, use Question as your subject, by 4:00 p.m. LT on Tuesday, June 13, 2023. Responses will be emailed to Vendors by 4:00 p.m. on Thursday, June 15, 2023. Bids Due: 11:00 a.m. LT, Thursday, June 22, 2023.

Bids must be accompanied by a bid bond, certified check, or cashier's check. The bid security or check shall be in the amount of 5% of the total bid amount submitted and be made payable to Anoka-Hennepin Schools, Anoka, Minnesota. Bid securities will be returned to all unsuccessful Vendors within 10 days after the bid is awarded by the School Board of Anoka-Hennepin Schools. Faxed securities will not be accepted.

Specifications may be examined or obtained at the Anoka-Hennepin School, Purchasing Department, 2727 North Ferry Street, Anoka, Minnesota 55303 Entrance 1 between the hours of 7:30 AM and 3:00 PM or by emailing PurchQuotes@ahschools.us, referencing 23068B Bid Request in the subject line.

No Vendor may withdraw their bid within sixty (60) days after the scheduled closing time for the receipt of Bids.

The School Board reserves the right to reject any or all Bids or parts of Bids and to waive informalities in the bid process.

ANOKA-HENNEPIN SCHOOLS

School Board Clerk

______________________________________________________

Jeff Simon

Dated: June 1, 2023

To be published in Sun Post Newspaper on June 1, and June 8, 2023

To be published in ABC Newspapers on June 2, and June 9, 2023

23068B Bid Documents

ANOKA-HENNEPIN INDEPENDENT SCHOOL DISTRICT #11

CALL FOR BID

Request for Bids 23058B – Snow Plowing and Removal Services for Regions 4

Bids due by 2:00 p.m. Local Time (LT) on Thursday, June 22, 2023.

By order of the School Board of Anoka-Hennepin Independent School District #11, sealed Bids for Snow Plowing and Removal Services for Regions 4 will be received in accordance with the specifications prepared by the Anoka-Hennepin Independent School District #11 until 2:00 p.m. LT, on June 22, 2023, at the District Purchasing Department, 2727 North Ferry Street, Anoka, MN 55303. Hand delivered bid must be checked in at the reception desk located at Entrance #1. Social distancing will be practiced.

 The following project dates have been established:  Bids issued: Thursday, June 1, 2023. Closing date for vendor questions is Tuesday, June 13, 2023, by 4:00 p.m. LT, Responses to Vendor questions issued by Thursday, June 15, 2023, by 4:00 p.m. LT. Bid opening is Thursday, June 22, 2023, at 2:00 p.m. LT.

 Specifications may be examined or obtained at the Anoka-Hennepin Independent School District #11, Purchasing Department, 2727 North Ferry Street, Anoka, Minnesota 55303 between the hours of 10:00 a.m. and 2:00 p.m. LT or by calling the Purchasing Department at 763-506-1300.

No vendor may withdraw their Bid within sixty (60 days) after the scheduled closing time for the receipt of Bids.  The School Board reserves the right to reject any or all Bid or parts of Bid and to waive informalities in the Bids.

ANOKA-HENNEPIN  INDEPENDENT SCHOOL DISTRICT #11

CLERK OF THE SCHOOL BOARD

___________________________________________

            Jeff Simon

 To be published in Sun Publisher on Thursday, June 1, 2023, and June 8, 2023.

To be published in ECM Publisher on Friday, June 2, 2023, and June 9, 2023.

 23058B Bid Documents