Q Comp Appeals Process – FAQs
Who may file an appeal?
A licensed staff member may file an appeal of Observation/Evaluation #1 or Observation/Evaluation #3 to the Steering Committee if:
- The licensed staff member has concerns about the reliability or accuracy of an observation/evaluation in which the evaluator determined the Q Comp standard has not been met or
- The Q Comp observation/ evaluation process was not followed.
When can I file an appeal?
An appeal must be submitted within 14 calendar days of the post-conference for the observation/evaluation that is being appealed or the date at which the evaluator made the teacher aware of the standard not being met, whichever is later. No appeal can be filed after the conclusion of the school year in which the evaluation occurred.
How do I file an appeal?
An appeal must be sent via e-mail - to the Q Comp Administrator, Gwen Sherburne, with a courtesy copy sent to the Q Comp Coordinator, Sarah Hudson.
The written appeal should including specific concerns and rationale describing the appealed concern.
What happens once the appeal is filed?
1. Within 4 calendar days, the Q Comp Administrator or Q Comp Coordinator will send a confirmation that the appeal has been received to the licensed staff member, with the evaluator being informed of the appeal.
2. The Q Comp Administrator and Q Comp Coordinator will review the appellate information to ensure that the appeal meets the following criteria for appeal:
- The evaluator determines that the Q Comp Standard has not been met and the licensed staff member has concerns about the reliability or accuracy of an observation/evaluation or
- The Q-Comp observation/evaluation process was not followed.
3. At least 7 calendar days in advance of the appeal, the Q Comp Administrator or Q Comp Coordinator will inform both the licensed staff member and evaluator of the date and time of the appeal proceeding.
4. The Steering Committee meets on a regular basis and will review appeals at their next scheduled meeting.
What happens at an appeal proceeding?
1. Members of the Steering Committee will be given copies of the appeal and all related AHEP documents to review, as well as other supporting documents provided by the licensed staff member or evaluator.
2. The licensed staff member and evaluator, independent of each other, will each be given the opportunity to speak to the Steering Committee. Each party will be given 5 minutes to present their perspectives to the steering committee. The Steering Committee will also be allotted 5-10 minutes to ask questions of each party. Parties may present their perspectives in writing instead if they choose.
3. If requested by the evaluator or licensed staff member, a representative may speak on behalf of either party
4. The Steering Committee will then meet to render a decision, and determine one of the following:
- the licensed staff member has met the standard(s) and is eligible for performance pay
- the licensed staff member has not met the standard(s) but there is a reason and opportunity/need to offer the option of another observation/evaluation.
- the licensed staff member has NOT met the standard(s) and is not eligible for performance pay.
5. Within 24 hours of the Steering Committee decision, a written electronic response will be sent to the licensed staff member filing the appeal.
6. The decision of the Steering Committee is final.
Are appeals confidential?
1. By appealing, the licensed staff member is agreeing to have all Q Comp related documents shared with the Steering Committee, and authorizing the evaluator to share private personnel data with the committee based on the need-to-know standard.
2. All members of the steering committee have agreed to keep information gained from the appeal strictly confidential. Unless otherwise mandated by law, nothing shared during the appellate process will be shared with anyone outside of the proceeding.