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Insurance Department office hours
The Insurance Department is located at the ESC in Room 136. Our office hours are Monday through Friday from 7:30 a.m. to 4 p.m.
Road construction update that affects the ESC
Travel will be significantly delayed during the Highway 10 construction project through Spring 2024. Please consider alternate routes. For more information, please visit MN DOT.
Who to contact
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Jackie Nelson - Insurance Benefits Supervisor
- Manages employee insurance and retirement benefits and supervises the insurance operations and staff.
- Monitors all insurance benefits and insurance systems. Works directly with third parties for health, dental, life insurance, long term disability, work comp, online enrollment system.
- Processes all district retirements.
- Staff Wellness Coordinator.
- Troubleshoots claims and billing issues.
When and how to contact Jackie:
- When planning or thinking about retirement.
- Questions or concerns about insurance benefits.
- Jackie.Nelson@ahschools.us
- 763-506-1085
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Chris Sundeen - Benefits Assistant
- Manages all insurance benefit information for leaves of absences.
- Long term disability.
- Processes work comp payroll adjustments for lost time.
When and how to contact Chris:
- If you have questions about insurance benefits during a leave of absence or questions about how to pay for insurance while on a leave of absence.
- Christine.Sundeen@ahschools.us
- 763-506-1084
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Lisa Leiner - Benefits Assistant
- Qualifying life event changes.
- Resignation & COBRA.
- Incident reporting for Work Comp.
When and how to contact Lisa:
- If you have a life event change, questions about resignations or COBRA.
- Lisa.Leiner@ahschools.us
- 763-506-1083
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Sheila Peterson - Benefits Assistant
- Manages Insurance Benefits quarterly billing process.
- Health care flex reimbursements.
- Main desk attendant.
- Assist with work comp incident reporting.
When and how to contact Sheila:
- With questions about your health care flex account or questions regarding your quarterly bill or payment.
- Sheila.Peterson@ahschools.us
- 763-506-1094
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Becky Mashuga - Benefits Assistant
- New employee insurance benefits.
- Orientation Benefits Meetings.
- Daycare flexible spending account.
- Primary care clinic changes.
- Adds newborns to health and dental plans.
- Primary receptionist.
When and how to contact Currently Unassigned:
- With questions for new hire/newly eligible insurance benefits, adding a newborn to your insurance plans and questions regarding your daycare flex account.
- 763-506-1080
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Todd Mensink - Director of Labor Relations and Benefits
- Oversees Labor Relations & Benefits Department.
- Chairs District Calendar Committee.
- Works with General Counsel to negotiate and administer Working Agreements and other terms & conditions of employment.
- Facilitates communication between District Administration and bargaining unit leadership.
- Makes recommendations to School Board regarding employee compensation and benefits.
When and how to contact Todd:
- With questions about working agreement language.
- Todd.Mensink@ahschools.us
- 763-506-1142
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Insurance
The Insurance department administers all employee benefits: health and hospitalization, dental, group term life, long term disability, health care and dependent care spending accounts, supplemental term life, worker's compensation, 403(b), sick leave and retirement benefits.
At this time, there are no in-person new employee benefits meetings. Please watch the video presentation found in the link below. Follow the instructions to enroll in benefits on Worklife.
New employee insurance benefits
Insurance 2022-2023 Benefit Options
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Insurance 2022-2023
Insurance 2022-2023 Benefit Options
Anoka-Hennepin's insurance year is September 1 through August 31. Changes made during Open Enrollment are effective September 1, 2022.
Highlights, changes and rates for the 2022-2023 insurance year can be found in the 2022-2023 Benefit Options brochure.
NEW! UnitedHealthcare is our new health insurance provider. New plans offered are: Choice Plus CoPay, Choice Plus 80/20 Deductible, Core CoPay and Core 80/20 Deductible.
For actively employed policyholders, all deductible plans include a health reimbursement arrangement (HRA). The HRA funds are deposited over 20 pay periods and HRA funds never expire. MidAMerica is our third party HRA administrator. You can easily set up an online account to manage your HRA. Contact MidAmerica with any questions or for assistance with your HRA at 855-329-0095.
WATCH a recorded informational session. United Healthcare's new plans effective 9/1/22.
How do I choose a plan?
Watch the video to help you understand your benefit options.
Find the UnitedHealthcare plan that fits you best.
Plan summaries are available for each health plan.
HRA Plan Summary
HRA is administered by MidAmerica. Contact them for assistance or more information: 855-329-0095
How do I update my beneficiary for life insurance?
You can update your beneficiary information as a part of open enrollment. Follow the instructions on WorkLife once you log on.
Worklife
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Smartben changed to Worklife
March 23, 2022 - Smartben, the former online insurance enrollment tool, has changed to Worklife.
The site is accessible anytime at worklife.alight.com/ahschools/. It can also be accessed through the A-HConnect login page by clicking the lock in the corner of the district website. After logging in, scroll to the Worklife application.
Worklife login instructions:
Username: Social Security number
Password: Eight-digit birthdate (No dashes and slashes)
*Access is available to employees enrolled in benefits.
In Worklife, employees can view their health coverage, manage beneficiaries, and access resources such as health and daycare flex forms.
Reach out to the Insurance Department with questions at 763-506-1080.
Employee assistance program
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Employee assistance program
Optum® Employee Assistance Program
Call toll-free 1-866-374-6061 for assistance 24 hours a day/7 days a week.
- Do you need help writing a will, finding daycare, college planning?
- Trying to find legal advice?
- Can't seem to relax or feeling anxious?
- Are you trying to quit smoking?
Whether your problem is big or small, Optum is just a phone call away.
The employee assistance program (EAP) is available at no cost to all Anoka-Hennepin employees and their family members. Optum's master's level counseling staff can help you, your family or the other significant people in your life. Identify troubling issues, find resources and learn coping skills or discuss possible plans of action. Your call and conversations with EAP specialists are kept confidential, in accordance with the law.
Life event
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What is a qualifying life event?
Here is a list of family status changes that allow you to make a change in coverage:
- Change in legal marital status, including marriage or divorce
- Death of your spouse or child
- Birth or adoption of your child*
- Dependent child turns age 26
- Beginning or ending of employment
- Change in employment status, part-time to full-time or full-time to part-time
- Change in spouse's employment status, new job or loss of job
- Medicare eligibility
You must provide proof documentation of your life event.
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Next steps?
If you have a qualifying life event, contact Lisa Leiner in the Insurance Department for a Life Event form and/or more information. Direct line: 763-506-1083.
*To add a new baby to your plan, contact the Anoka-Hennepin Insurance Department at 763-506-1080. We will take care of adding your newborn to your health and dental plans. We do not require a form or documentation for adding your newborn.
Flexible benefit plan
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Flexible benefit plan
The Flexible Benefit Plan is available to all insurance eligible employees for pre-tax qualifying expenses as defined by IRS regulations. The purpose of the "Flex Plan" is to increase take-home pay by paying some individual expenses with pre-tax dollars. Eligible expenses include employee medical premiums, medical and dental expenses not covered by insurance, and dependent care/children's day care. By estimating eligible expenses, an eligible employee can set up pre-tax accounts to pay these eligible expenses. Participation is encouraged because of the individual tax savings, but conservative estimates are encouraged because money allocated for these expenses must be incurred during the Flex Plan year or money is forfeited. It is a good idea to estimate expenses on the low side.Eligible employees may enroll in the Flex Plan within 30 days from the first date of work in the benefit eligible position or during the open enrollment period which is held during the month of May of each year. The only other time-limited changes may be made to the Flex Plan is within 30 days of a qualifying life changing event. Qualifying life events are defined in IRS regulations for flexible benefit plans and may include events such as marriage, divorce, birth or death of dependent, death of spouse, insurance change as a result of employment change, change from part-time to full-time status of employees, open enrollment of spouse, or employee taking an unpaid leave of absence. Specific details regarding enrollment and changes are in the Flexible Benefit Plan Description Booklet. Questions may be directed to Anoka-Hennepin Labor Relations & Benefits - Insurance at 763-506-1080.
Employees must enter their flexible spending account elections into the Worklife system for each plan year, i.e. September 1 through August 31.Flex Health Care Election Limit is $2,850 and Dependent Care Election Limit is $5,000 PER FAMILY. Holiday weeks are allowed to be submitted for reimbursement for the Flex Dependent Care Accounts. Annual Health Care Flex accounts can roll over $570 into the new insurance year.For more information, see the Flexible Benefit Plan Document. -
Flex dependent care and flex health care claim forms
Download, complete and print the fillable flex dependent care or flex health care claim forms and submit them to the Insurance Department at the ESC for reimbursement. Reimbursement is biweekly on paydays. The Friday before payday is the deadline to submit your claim to the Insurance Department to be reimbursed on payday.
Dental insurance
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Dental insurance
Eligibility for district dental insurance is defined in the contracts, working agreements or personnel policies for each employee group.Eligible employees may enroll for dental insurance benefits within 30 days from the first day of work in a benefit eligible position or during the open enrollment period, which is held during the month of May of each year.Delta Dental offers you the opportunity to choose from two networks of providers, Delta Preferred (PPO) and Delta Premier. Delta Preferred is going to give you the lowest out-of-pocket costs. It's easy to find a Delta Dental network dentist.Register for your online account and make the most of your dental benefits. Members can visit the Delta Dental website for online tools and resources 24/7. With the Delta Dental Mobile App, you can manage your dental benefits anytime, anywhere.Dental Benefit Plan SummaryClick here to better understand your Delta Dental coverage and how it works.
Life and supplemental life
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Life insurance benefits
Eligibility and benefit levels for district Group Term Life insurance are defined in the contracts, working agreements, or personnel policies for each employee group. Each eligible employee receives a Certificate of Insurance at the time of enrollment, effective on the first active day at work in a benefit eligible position.
Employees are eligible for Group Term Life insurance benefits on the first day of active employment in a benefit eligible position or during the open enrollment period, which is held during the month of May of each year. Changes in beneficiaries of the life insurance policy can be made at any time. -
Supplemental life insurance benefits
The Supplemental Life insurance plan allows eligible employees to choose the amount of insurance that best suits their needs. This is an employee-purchased benefit administered by Anoka-Hennepin Schools. All premiums are paid by the employee through payroll deductions. Each eligible employee receives the Certificate of Insurance at the time of accepted enrollment. For more details and pricing, see the Supplemental Life FAQs.
Eligible employees may enroll for supplemental term life insurance benefits within 30 days from the first date of hire. Open enrollment for supplemental life insurance does not occur every year, but employees will be notified in the event of an open enrollment opportunity. Changes in beneficiaries of the life insurance policy can be made at any time.
All open enrollment changes take effect September 1. Specific questions may be answered by calling Anoka-Hennepin Insurance Department at 763-506-1080. -
Beneficiary update
You can update your life insurance beneficiary at any time in Smartben. To add or change a beneficiary, please refer to the beneficiary update instructions.
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Group term life insurance certificates (Madison National Life)
Long term disability plan
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Long term disability insurance certificates (Madison National Life)
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Long term disability plan
Anoka-Hennepin purchases for all full time benefit eligible employees a long term disability plan. Long-term disability insurance benefits may be available for insurance eligible employees who have been actively at work prior to being totally disabled for 90 consecutive calendar days. Accumulated sick leave for any duty days missed during the 90 day elimination period may be used. Beginning on the 91st day the employee will begin to accrue benefits at the rate of two-thirds of the annual base salary.
The employee must apply for Social Security and/or PERA/TRA benefits; and, if eligible to receive benefits, the benefit under the school district plan will be reduced by an equivalent amount so the benefit does not exceed the two-thirds maximum. If eligible for the school district benefit, the employee will receive a benefit check about 120 days after the date of disability.
The Anoka-Hennepin Labor Relations & Benefits - Insurance Department will send the required forms for LTD and information on continuation of health, dental and life benefits upon notification that a medical leave of absence will reach 90 days. Questions regarding long-term disability insurance may be directed to the Anoka-Hennepin Insurance Department at 763-506-1080.
Insurance Advisory Committee
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What is the Insurance Advisory Committee?
The Insurance Advisory Committee is comprised of a representative from most bargaining groups in the district. We meet four times throughout the year to discuss, share perspectives and give input regarding district insurances. For more information, contact Jackie Nelson - Insurance Benefits Supervisor.
Health insurance portability and accountability act (HIPAA)
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Summary of the federal privacy regulations and Anoka-Hennepin's notice of privacy practices
Privacy regulations are part of the Health Insurance Portability and Accountability Act - also referred to as HIPAA. HIPAA will help protect the privacy of your health information as follows:
1. Defines Individual Health Information. HIPAA defines what is considered to be health information.
2. Defines Health Care Organizations. HIPAA directs what kind of organizations must follow standard privacy regulations. HIPAA covers health plans and many other organizations that are involved in the healthcare delivery process.
3. Defines Individual Rights Regarding Health Information. HIPAA provides you with rights to help you understand and control how your health information is being used. The document called Anoka-Hennepin ISD No. 11 Notice of Privacy Practice s is distributed to all plan participants. This document explains in detail how Anoka-Hennepin will use and release your health information. Included in this document are descriptions of your rights to:
a) access your health information;
b) request an amendment or correction to your health information; and
c) file a formal complaint if you feel your privacy rights have been violated.Questions or complaints
If you have any questions or complaintsm please contact:
Privacy Official
Todd Mensink, Director of Labor relations & benefits
2727 N Ferry St. Anoka, MN 55303
763-506-1142
Complaint Contact
Jackie Nelson, Insurance benefits supervisor
2727 N Ferry St. Anoka, MN 55303
763-506-1085
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Anoka-Hennepin's commitment to protecting the privacy of your health information
Privacy and security of health information is a concern, which is wide spread throughout the United States. Anoka-Hennepin is committed to protecting private data of its employees including health information. New federal laws call for additional protections of health information as well as provide you with rights to access your health information and understand how it is being used. The Anoka-Hennepin ISD #11 Group Health Plan Participants Notice of Privacy Practices describes in detail how Anoka-Hennepin protects your health information and what your rights are regarding your health information.
COBRA/Minnesota continuation
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COBRA
Employees who are no longer actively employed by the Anoka-Hennepin Schools are eligible to continue district sponsored Health, Dental, and Life Insurance Benefits for a limited period of time by paying the full group rate premium. Upon notification of eligibility, Labor Relations and Benefits - Insurance Department will send the appropriate information and forms required regarding COBRA, Minnesota Continuation, and HIPAA regulations.
Director of Labor Relations and Benefits
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Todd Mensink
763-506-1142
