Each invitiation to bid is posted on our website and can be found under the section titled "Current Solicitations". 

All formal bids and proposals must be signed by an authorized employee of the submitting company; and must be received, in a sealed envelope, by Purchasing at the following location prior to the due date and time noted on the bid or proposal:

Anoka-Hennepin School District
Educational Service Center
Attn: Tiffany Audette, Purchasing Manager
2727 North Ferry Street, Entrance 1
Anoka, MN 55303

The district will not accept faxed, emailed or late bids or proposals.

For formal bids, vendors are welcome to attend the bid opening. All bids will be publicly opened and read aloud. The final bid tabulation is available upon request. All bids received after the time stated will not be considered. The bidder assumes the risk of any delay in the mail or on the handling of mail by employees of the school district. 

In the event of any conflict between this posting and the terms and conditions of the solicitation document(s), the terms and conditions of the solicitation document(s) shall apply.

Building closure

In the event of a unforeseen closure at the Anoka-Hennepin School District site, that is designated in the solicitation for the receipt and opening of bids and/or proposals, at the date and time of the scheduled opening, the Procurement Department postpones the receipt and opening of bids and/or proposals as scheduled. The due date and time, specified for the receipt of bids and/or proposals is deemed to be extended, to the same time of day specified in the solicitation and on the first subsequent operational business day, unless otherwise amended prior to the due date and time.

• Bids
• Proposals
• Quotations
• Request for Information

All questions pertaining to bid specifications must be presented in writing to PurchQuotes@ahschools.us by the date and time indicated in the solicitiation documents. This ensures that all questions can be addressed in a fair and transparent manner with all answers provided to interested bidders.

Substitutions

The use of approved manufacturer, brand and/or catalog description in specifying any item does not restrict vendors to that manufacturer, brand or catalog description identification. This is used simply to indicate the character, quality, or performance equivalence of the commodity desired, and the commodity on which bids are submitted must be of such character, quality, or equivalence that it will serve the purpose for which it is to be used equally well as that specified, and be acceptable to the using department. 

All substitution requests must be submitted during the question period indicated on the solicitation for review. A complete description of the proposed substitution including packing and shipping quantities and color samples for the manufacturer which it is to be substituted must be included in the substitution requests. All subsitutions must meet or exceed the specifications.

Prior to shipping goods or providing services, the awarded Vendor(s) will receive a Purchase Order or will be required to execute some other form of a formal Contract.

Goods shipped or services performed prior to a District issued Purchase Order or an executed (fully signed) Contract will be considered a donation.

Questions and/or determination inquiries

THE FOLLOWING PROVISIONS WILL BE MADE PART OF THE PURCHASE ORDER CONTRACT, AND VENDOR BY ACCEPTANCE OF AN ORDER AGREES THERETO: 

• The District will not be liable for goods furnished without a valid purchase order signed by the Purchasing Manager.
• Detailed invoices must be mailed directly to the Purchasing Department at the Educational Service Center, 2727 North Ferry Street, Anoka, Minnesota, 55303 or emailed to PurchAP@ahschools.us.
• All correspondence, including but not limited to: shipping labels, invoices, and packing lists must clearly indicate the purchase order number.
• No alternation of any of the terms, conditions, delivery, price, quantities, or specifications of this order will be effective without prior written consent of the Purchasing department – or a revised purchase order.
• Attached lists of materials, specifications, or drawings shall form part of this purchase order where references is made thereto.
• Discount period begins upon receipt of invoice, date product is received, or date any applicable discrepancy is resolved, whichever is later. Non-discountable invoices will be paid thirty five (35) days after receipt of invoice, completed delivery of the goods or services or the satisfactory installation, assembly or specified portion thereof, or the receipt of the invoice for the delivery of the goods or services, whichever is later (MN Statute 471.425).
• Vendor must supply right to know information appropriate to this order for OSHA compliance and that any shipment of hazardous materials shall comply with all federal and state regulations and be accompanied by a current material safety data sheet (MSDS).
• The District is exempt from Minnesota State sales tax. Exemption certificate will be furnished upon request.
• By accepting this purchase order you comply that you are neither suspended nor debarred from doing business with the Federal Government.
• If the vendor is unable to fulfill the purchase order under the terms and conditions of this purchase order, the District reserves the right to cancel the order in part or whole and purchase the merchandise on the open market.
• All items and services provided by the vendor must comply in quality, type of materials and methods of manufacture with all applicable local, state and federal laws pertaining thereof.
• All products delivered will be in class "A" quality, with a 100% satisfaction guarantee. The District will not be responsible for any costs related to the delivery of unacceptable or defective items. Should the merchandise be delivered in an unacceptable condition, the District requires the Vendor to provide a return authorization and replacement for the merchandise, in a timely manner.
• The Vendor warrants that the merchandise will conform to the District's description and any applicable specifications shall be of good merchantable quality, free from any defects and fit for the known purpose for which it is sold. This warranty is in addition to any standard warranty or service guarantee given by the Vendor to the District or any warranty provided by law.
• All merchandise shall be delivered to the District warehouse (unless otherwise indicated on the Purchase Order), during business hours, 7:00 a.m. to 2:00 p.m. Local Time, Monday through Friday, excluding District holidays. Merchandise delivered in packages, cartons or crates are accepted only with the guarantee that upon the removal from such packaging, they are found in first class condition without any defect or they must be removed and replaced without additional charge to the District.
• The vendor agrees to indemnify the District and hold it harmless from and against all liability, loss and expense (including legal fees) for all damages and/or bodily injuries (including death) resulting from the actions, errors, omissions or negligence of the Seller, its directors, officers, employees, agents, contractors or subcontractors, including, but not limited to, any defect in material, any defect in services, workmanship, design of any goods furnished, patent and/or copyright infringements or violations, and/or failure to follow or abide by any and all governing laws, ordinances, codes and regulations.
• Non-appropriation, the District reasonably believes that budgeted funds will be obtained sufficient to make all payments. Continuation of any agreements beyond June 30th of any year is contingent upon appropriation of budgeted funds for payment of that contract.  In the event that adequate funds are not so appropriated, the District shall notify the vendor as soon as possible prior to the necessary cancellation and no penalty in any form shall be levied against the District because cancellation of any part or all of the equipment required by failure of appropriation.

July 27, 2021

ANOKA-HENNEPIN INDEPENDENT SCHOOL DISTRICT #11

CALL FOR BID

Request for Bid #25051B - Removal & Replacement of Ovens

Bids due by 2:00 p.m. Local Time (LT) on Wednesday, May 28, 2025

By order of the School Board of Anoka-Hennepin Independent School District #11, sealed Bids for the Removal & Replacement of Ovens will be received in accordance with the specifications prepared by the Anoka-Hennepin Independent School District #11 until 2:00 p.m. LT, on Wednesday, May 28, 2025, at the District Purchasing Department, 2727 North Ferry Street, Anoka, MN 55303. Hand delivered bid must be checked in at the reception desk located at Entrance #1.

The following project dates have been established:

Bids issued Thursday, May 8, 2025

Closing date for vendor questions is Tuesday, May 20, 2025, by 3:00 p.m. LT

Responses to Vendor questions issued by Wednesday, May 21, by 4:00 p.m. LT

Bid opening is Wednesday, May 28, 2025, at 2:00 p.m. LT

DELIVERY AND OPENING OF BIDS: Bids shall be delivered to and will be opened at the Anoka-Hennepin School District Educational Service Center, Purchasing Office, located at 2727 North Ferry Street, Anoka, Minnesota, Entrance #1.  Hand-delivered bids must be checked in at the reception desk located at Entrance #1.  Printed bid binders and pricing shall be delivered in a sealed envelope or box, clearly labeled #25051B – Removal & Replacement of Ovens.  The bidder assumes the risk of any delay in the mail or on the handling of mail by employees of the school district.  Whether the bid is sent by mail or by means of personal delivery, the bidder assumes responsibility for having their bid clocked in on time at the place specified.  Fax or telephone amendments will not be accepted at any time.  No oral, facsimile or telephone bids or modifications of bids will be accepted. Bids will be opened and read aloud immediately after the specified time of closure for the bidding period. This will be conducted live through the use of the Google Meet platform. 

Google Meet joining information.

Meeting ID: https://meet.google.com/sao-ahts-arv

‪Or dial: (US) +1 406-800-1133 

PIN: ‪458 100 586#

BID SECURITY: Bids shall be accompanied by bid security for 5 percent of the total Bid amount submitted, made payable to the District.

Specifications may be examined or obtained at the Anoka-Hennepin Independent School District #11, Purchasing Department, 2727 North Ferry Street, Anoka, Minnesota 55303 between the hours of 10:00 a.m. and 2:00 p.m. LT or by calling the Purchasing Department at 763-506-1300.

No vendor may withdraw their Bid within sixty (60 days) after the scheduled closing time for the receipt of Bids. The School Board reserves the right to reject any or all Bid or parts of Bid and to waive informalities in the Bids.

To be published in Sun Publisher on Thursday, May 8, 2025 and May 15, 2025

To be published in ECM Publisher on Friday, May 9, 2025 and May 16, 2025

Bid document

ANOKA-HENNEPIN SCHOOL DISTRICT

CALL FOR BID

Request for Bids #25048B –ISD 11 Pavement Improvements at Oak View MS & Oxbow Creek ES

Bids due by 2:00 p.m. Local Time (LT) on Tuesday, May 13, 2025

PROJECT IDENTIFICATION: By order of the School Board of Anoka-Hennepin Independent School District #11, sealed Bids for ISD 11 Pavement Improvements at Oak View MS & Oxbow Creek ES will be received in accordance with the specifications prepared by the Anoka-Hennepin Independent School District #11 until 2:00 p.m. LT, on Tuesday, May 13, 2025, at the District Purchasing Department, 2727 North Ferry Street, Anoka, MN 55303. Hand delivered bid must be checked in at the reception desk located at Entrance #1.

PROJECT TIMELINE: The following project dates have been established: 

Bids issued Thursday, April 24, 2025

Closing date for vendor questions is Monday, May 5, 2025, by 4:00 p.m. LT.

Addendum and responses to vendor questions to be issued by Tuesday, May 6, 2025, by 4:00

p.m. LT.

Bid opening is Tuesday, May 13, 2025, at 2:00 p.m. LT.

DELIVERY AND OPENING OF BIDS: Bids shall be delivered to and will be opened at the Anoka-Hennepin School District Educational Service Center, Purchasing Office, located at 2727 North Ferry Street, Anoka, Minnesota, Entrance #1.  Hand-delivered bids must be checked in at the reception desk located at Entrance #1.  Printed bid binders and pricing shall be delivered in a sealed envelope or box, clearly labeled #25048B – ISD 11 Pavement Improvements at Oak View MS & Oxbow Creek ES. The bidder assumes the risk of any delay in the mail or on the handling of mail by employees of the school district.  Whether the bid is sent by mail or by means of personal delivery, the bidder assumes responsibility for having their bid clocked in on time at the place specified.  Fax or telephone amendments will not be accepted at any time.  No oral, facsimile or telephone bids or modifications of bids will be accepted. Bids will be opened and read aloud immediately after the specified time of closure for the bidding period. This will be conducted live through the use of the Google Meet platform. Those interested in attending the bid opening, may do so virtually utilizing the link provided below or calling in.

                        Google Meet joining information.

                        Meeting ID https://meet.google.com/opq-krix-utu

                        Phone Numbers

                        (‪US) +1 813-393-1636

                        PIN: ‪613 446 539#

More phone numbers: https://tel.meet/opq-krix-utu?pin=9948300869765

PRE-BID MEETING:  No pre-bid meeting

BIDS REQUESTED BY:    

Anoka-Hennepin School District

Educational Service Center

Purchasing Office located at:

2727 North Ferry Street, Entrance #1

Anoka, MN 55303

Tiffany Audette, Director of Purchasing

Bid Form:  Bids shall be upon a form provided by the Owner. Vendor to submit one (1) original response printed on standard copy paper. Envelopes containing bids must be sealed, marked "ISD 11 Pavement Improvements at Oak View MS & Oxbow Creek ES, Bid #25048B” with the name and address of the bidder and the date and hour of the opening and addressed to:

Anoka-Hennepin School District

Educational Service Center

Attn:  Tiffany Audette, CPPB / Purchasing

2727 North Ferry Street, Entrance 1

Anoka, MN 55303

Acceptable delivery methods are listed below:

US Postal Service

FedEx, Courier, UPS

Personally, hand delivered

The complete form shall be without alterations, additions, or erasures.  All bids must be on a lump sum basis. 

Description of Work:  Work generally includes removals, concrete work, bituminous and concrete paving, curbing, striping, signage, catch basin repair, grass restoration and other work as shown on the Contract Drawings and described in the Project Manual dated April 22, 2025.

Completion of Work:  All work under the Contract must be complete by August 10, 2025.

Basis of Bids: Lump sum bids will be received for work at each site included in Contract(s).  Bidders shall also submit individual lump sum bids on requested alternates.

Procurement of Documents:  Project documents will be available at http://www.questcdn.com.  You may download the complete set of digital bidding documents for $30 by entering eBidDoc ™ # with the keyword ‘9637577’ on the “Search Projects” page.  Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for a plan holders list or assistance in downloading and working with this digital project information.

Bonding Requirements:  Successful contractors shall be required to provide a Performance Bond and a Labor and Material Payment Bond in the amount of 100% of the Contract Amount.

Bid Security:  Each bidder must accompany their bid with a cashier's check, bid bond, or certified check equal to 5% of the amount of the bid payable to Anoka-Hennepin School District as a guarantee of prompt execution of the contract in accordance with the bid and contract documents and that they will furnish bond acceptable to Anoka-Hennepin School District covering performance of the contract.

Owner's Right to Reject Bids: The Owner reserves the right to reject a bid which is in any way incomplete or irregular or to waive informalities in a bid received, and accept a bid, which in the owner's judgment is in the owner's best interests. The School Board reserves the right to reject any or all Bid or parts of bid and to waive informalities in the Bids. Recommendations for awards will be submitted to the School Board for their consideration at a later public meeting.

Prevailing Wage Requirements:  The Contractor and all subcontractors are subject to compliance with the Schedule of Prevailing Wages issued by the Minnesota Department of Labor and Industry specifically for the project.

Withdrawal of Bids:  No bid shall be withdrawn subsequent to the opening of the bid without the consent of the Anoka-Hennepin School District of Minnesota for a period of 45 days after the scheduled time of closing bids.

To be published in Sun Publisher on Thursday, April 24, and May 1, 2025

To be published in ECM Publisher on Friday, April 25, and May 2, 2025.

 Bid Document

Addendum 1